Vendor registrations are now closed. Please join the vendor mailing list if you are interested in last minute openings for booths at the August 18 event.

Garden Groove
A Handcrafted & Vintage Experience
August 18, 2024
Napa Yard At Oxbow Gardens


Artists, Crafters, Vintage & Antique Sellers

Vendors Wanted

Vintagelandia Market is back for 2024 in a new format. We are excited to stage our next signature craft and vintage shopping event in the Oxbow Gardens at Napa Yard in Downtown Napa, California, on Sunday, August 18. The gardens are located along First Street, across the street from the Oxbow Market and the Culinary Institute of America (formerly Copia) in an area with strong foot traffic and exceptional access to food, drink, and wine tasting. This is a popular spot with locals, families and tourists. We encourage you to visit and view beforehand if you can, and are confident you will see the value in this location.

Due to the garden layout, spaces will be unique and may not accommodate a standard 10 x 10 canopy tent but may accommodate umbrellas or include mixed shade. Some spaces may require shoppers to pass through your booth. We feel this will make for a special atmosphere at the event, but creativity in your layout will be required. Vintagelandia Market will thoughtfully create a path of travel throughout the event to pull customers to every booth. It's up to you to create the magic with your wares and displays and draw them into your space.

This market is for you if your wares fall into the following categories:
Vintage, antiques and collectables which are at least 20 years old.
Art and crafts created by you, or designed by you and created with a production partner to your specifications.
Unique supplies for arts and crafts, such as minerals and gems, beads, fabrics.

We are currently not accepting services, direct sales, MLM, mass produced products or items that do not fit within the guidelines.

Show us your stuff!
Photos or your wares/booth displays and/or webstore or social links are required for consideration. If this is your first show, please send us photos of your wares.

Questions? Please email leah@vintagelandiamarket.com or text us at 707-931-1951. The best way to reach me is by email and text. You may also leave a message and I'll return calls as soon as I am able.

Market Details

Garden Groove at Napa Yard
A Handcrafted & Vintage Shopping Experience

Presented by Vintagelandia MarketSunday, August 18 | Noon - 6 pm
Oxbow Gardens at Napa Yard
585 First Street, Napa, CA 94559

Space Rental Fees
100 sq ft, 10 x 10, 20 x 5 or similar, (may not accommodate a tent)- $60
50 sq ft, 10 x 5 along walkway, accommodates a table (no tents, umbrellas ok) - $40
200 sq ft, 20 x 10 pass through space - $100
400+ sq ft, 20 x 20 or larger, let's talk size and pricing. - Waiting List

Tents and Tables For Rent - SOLD OUT
We have a limited amount of canopies and tables available for rent on a first come, first serve basis that can be added to your space rental. Must be ordered in advance.

10 x 10 Canopy Tent, including set up, weights and removal, day rental fee - $50 each
5' Folding Table (60" L x 25.5 W) + 1 folding chair, including set up and removal, covers not included, day rental fee - $10 each
5' Folding Bench (60" L x 11.5" W x 16.5" H) cover not included, great as a riser or lower shelf in front of a table, day rental fee - $8 each
2 Folding Chairs without table, day rental fee - $5

Agreement

  • This agreement must be accepted in order to apply. All conditions are binding, vendor accepts liability for their wares, equipment and space set up.
  • Acceptance to the market is not guaranteed. You will be notified separately of our decision after review of your submission. Please allow us a few days to get back to you. We try and get back to everyone as quickly as possible.
  • Full payment is due no later than 5 business days after acceptance as a vendor for this event. No fees are collected day of event. Space is not reserved until payment is received.
  • Sharing booths with another business is only allowed with written consent of Vintagelandia Market. All categories of items being sold must be submitted with the application. Both parties must fill out an application, sign and release Vintagelandia Market from liability. One payment must be made in full. We do not split payments.
  • Upon acceptance and payment this form becomes your contract.
  • Payment may be made via credit card, ACH, Venmo Business, or by check, upon acceptance. Electronic payment is preferred. We are not responsible for checks that are not received before the deadline. Checks may be mailed to our business address:

Vintagelandia Market 310 Crawford Way #10125 American Canyon, CA 94503

  • Contact information: Leah McNally, owner, Leah@vintagelandiamarket.com, 707-931-1951.

Guidelines

  • All vendors are accepted at Vintagelandia Market's discretion and our vision for the shopping experience.
  • Vintage, antique and collectables should be at least 20 years old.
  • Art and handcrafted items must be created by the vendor or designed and created with a production partner to the artist’s specifications.
  • Unique supplies for arts and crafts, such as, but not limited to, minerals and gems, beads, fabrics, and fair market produced goods are allowed at Vintagelandia’s discretion.
  • No outside food sales are permitted at this event out of respect for our host, the Napa Yard Restaurant. Vendors may bring food from home for personal consumption. No outside alcohol is permitted on site.
  • No smoking is allowed at the venue.
  • No cannabis products, guns or weapons are allowed.
  • The number of spaces available per category of arts, crafts will be limited and depends on the total number of vendors.
  • Vendors should plan on helping us advertise the market via social media, flyers and word of mouth. Every bit of PR and advertising we can get helps make an event more successful for everyone. Graphics for flyers and posts will be provided.
  • No drama allowed. Vendors are expected to show respect to fellow vendors, staff, the venue and customers.

Set Up, Tear Down, Space Assignments and Equipment

  • Show hours 12:00pm - 6:00pm on Sunday, August 18, 2024
  • Set up from 9:00am - 12:00pm
  • Pack up from 6:00pm -7:00pm
  • Spaces are assigned at Vintagelandia’s discretion
  • Parking in/at your site is not available for this event. Vendors may pull up to the designated entrance to load and unload. Vendor parking will be in nearby overflow lots as designated.
  • All vendors must be in place and setting up by 11:30am. Set up should be complete when the doors open to the public. No vendors will be admitted to begin set up after 11:30am for safety and appearances and vendor fees will be forfeited as a no-show.
  • Out of fairness for all vendors, and for the best experience for shoppers, packing up before 6:00 pm is not allowed. Vendors who leave early will not be invited to return for future shows.
  • Tables or equivalent for display are required. We do not allow vending on the ground.
  • Tents, canopies, and umbrellas must be appropriately weighted at all times regardless of weather and per City of Napa requirements. We recommend 40 lbs on each leg. Napa can get breezy in the afternoon. We will ask you to take down any un-weighted or under weighted covers that we deem to be potentially unsafe in case of wind. YOU ARE LIABLE FOR DAMAGE DONE BY FAILING TO SECURE YOUR EQUIPMENT.
  • No canopies or tents larger than 10 x 20, or multiple tents to create a space bigger than 10 x 20 are allowed without a whole lot of permits and hassle per the City of Napa and the fire marshal. Trust us on this one.
  • No electricity is provided. Power banks are acceptable. NO GAS OR PROPANE GENERATORS ARE ALLOWED. See the rule above.
  • You must remove everything you bring in, including trash, from the assigned space when you leave.

Legal, Liability and Cancellation Policy

  • Vintagelandia Market strives to create a safe, pleasant, and comfortable shopping environment for all of our vendors and customers.
  • All municipal, state and federal requirements in connection with sales must be fulfilled by the vendor, including licenses and permits, sales tax, electrical, fire department regulations and no smoking ordinances.
  • Vendors are expected to sell the types of items listed at the time of application. Vintagelandia Market reserves the right to ask vendors to remove non-approved categories, items not which may not be in keeping with the shows image or remove non-conforming exhibits and vendors.
  • Cancellation Policy: This event is rain or shine. Fees are not refundable. Fees will not be returned if the vendor cancels. Any vendor who fails to show up for a show or arrives past the set up deadline will forfeit all rental fees.
  • Vendors are liable for any damage caused by their wares, equipment, or injuries that happen within their rented space at the event. We recommend providing your own insurance against liability.
  • Vendor waives any claim against Vintagelandia Market, and Napa Yard. The vendor assumes all liability for loss or damage to vendor’s property entrusted to the premises.
  • Vendor shall hold Vintagelandia Market, and Napa Yard harmless and shall indemnify Vintagelandia Market and Napa Yard against all liability or expense arising out of any claim or injury or damage to any person or property together with all cost in connection with defense thereto, including attorney’s fees. The above mentioned parties will not be held responsible if show is cancelled for any reason.
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